Speaking For All Mankind

Graetz and Smith’s (2010) article starts off well enough:

“Traditional approaches to organizational change generally follow a linear, rational model in which the focus is on controllability under the stewardship of a strong leader or ‘guiding coalition’.  The underlying assumption of this classical approach, ever popular among change consultants, is that organizational change involves a series of predictable, reducible steps that can be planned and managed (Collins, 1998).  The evidence from case studies of failed change implementations indicates, however, that this uni-dimensional, rational focus is limited because it treats change as a single, momentary disturbance that must be stabilized and controlled.  Such a view fails not only to appreciate that change is a natural phenomenon which is intimately entwined with continuity but, also, that the change-continuity continuum is what defines organizations and their ability both to exploit and explore.  Change and continuity represent competing but complementary narratives, bring in ambiguity and novelty to destabilize as well as validate existing organizational routines.” (pp. 135-136).

But the rest of the article doesn’t live up to the promise of introducing a new method for bringing about organizational change.  The authors catalog ten change philosophies* by describing each philosophy’s methods for change and associated shortcomings.  They then discuss the continuity-change continuum and argue that change agents must use a “multi-philosophic” approach even though the authors don’t specify what they mean by multi-philosophic. That is unfortunate because I believe that they have pinpointed the fundamental problem with change management in modern organizations.

Organizations are in a constant state of change as an inherent part of its interactions within and without.  Organizations are also constantly resisting change because the members are trying to maintain continuity.  Most of the time, change is a constant background hum in the organization that periodically causes minor changes in processes (switching from voice mail to email to communicate requests or distributing information via the web versus the previous method of printed reports).

Change agents need to realize that change already exists in the organization and that to bring about deep change is to dial up the change part of the continuum while realizing that people in the organization are conditioned to respond by dialing up the continuity part.  If the organizational change is meant to destroy the existing continuity part of the continuum in favor of a new continuity, there will be a period of chaos until the new continuity is established in the continuum.  Change produces feedback and this has to be handled carefully or the increasing disruption can upset the continuum balance.

Graetz and Smith (2010) have the beginnings of a successful change method.  Harness the change inherent in the organization and realize how the continuity portion of the continuum will resist the change.  Convince a critical mass of the organization’s members to drop the continuity in favor of the change in order to shift the balance.

The big question is just how do you handle these tasks in the change-continuity continuum?

Note:

* Biological, Rational, Institutional, Resource, Contingency, Psychological, Political, Cultural, Systems, and Postmodern.

Reference:

Graetz, F., & Smith, A.C.T. (2010). Managing organizational change: A philosophies of change approach. Journal of Change Management, 10:2. 135-154.

Nancy Dixon (author of one of the best books on communities of practice – CompanyCommand) has a great blog post about how NASA used conversation to capture knowledge gained from currently canceled Constellation program.  She describes how she helped NASA develop a knowledge capture strategy by working with NASA employees and other thought leaders in knowledge management.  Some excellent stuff here and I hope she formalizes the process into a book.

I’ve launched a new wiki based on my dissertation research. The purpose of the research was to examine a possible link between mental models, change visions, and organizational alignment.

As of 2006, there were over 1 million articles on organizational change and a multitude of change models in the literature. But, surprisingly, these change models were prescriptive rather than descriptive of actual change processes. I knew from my project management experience that most organizational change efforts fail or are only partly successful. What I wanted to do was develop a research method to collect empirical data on change efforts.

The entire dissertation is available on Scribd any you are welcome to download a copy. With the wiki, I have summarized the dissertation chapters and will update the research as new articles are published and I review other organizational change efforts.

I appreciate any comments or suggestions that any readers have and I am also looking for any agencies that are interested in being research subjects. Thank you.

“An examination by The New York Times highlights the chasm between the oil industry’s assertions about the reliability of its blowout preventers and a more complex reality. It reveals that the federal agency charged with regulating offshore drilling, the Minerals Management Service, repeatedly declined to act on advice from its own experts on how it could minimize the risk of a blind shear ram failure.”

This is going in my book on organizational failure.

Two interesting articles about organizational culture in the latest issue of the “Journal of Organizational Change Management.”  The first article is a cultural analysis of organizational memory and its role in organizational change while the second article describes how organizational memory can hinder learning a new technology.

In the first article, McCabe gives a more detailed description of organizational culture as a collection of shared memories.  These memories can contradict each other or just be ambiguous about past organizational events but, woven together, these memories form a dynamic and conflicting culture for the organization.  McCabe disputes the common belief of many management theorists that the past can be erased in favor of the new reality because the past always blocks change.  Organizational memory is more complex than that because some memories can help facilitate change while other aspects resist change.  McCabe concludes by stating that organizational memory cannot be managed as part of the change process but must be accounted for.

McCabe’s article illuminates the findings in the second article by Becker.  The second article deals with the process of acquiring new technology in an organization.  As Becker explains, for employees to adopt a new technology they must unlearn the old technology.  They do this through releasing mental models of the workings of the old technology and create mental models of how the new technology works.  Memories of past change efforts can hinder the process of unlearning if it promotes fear and anxiety among the employees.  Becker does not have any specific remedies for dealing with organizational memory and unlearning but she does argue that further research is necessary to fully understand the unlearning process.

The relevance to Gov 2.0 is clear.  Many agencies have long and painful memories of past change efforts that have been woven into the current culture.  Gov 2.0 advocates must understand and acknowledge the past while developing strategies to alleviate the fear that will prevent government employees from unlearning the current way things are done in favor of making government transparent, open, and engaging.  Gov 2.0 advocates must take the positive aspects of the past and use those events to counter the negative past events while realizing that culture cannot be fully controlled.

References:

Becker, K. (2010). Facilitating unlearning during implementation of new technology. Journal of Organizational Change Management, 23:3. 251-268.

McCabe, D. (2010). Taking the long view: A cultural analysis of memory as resisting and facilitating organizational change. Journal of Organizational Change Management, 23:3. 230-250.

There is an experiment at the U.S. Office of Personnel Management to change how government works. The idea is to stop measuring how much time an employee spends at the office but rather to measure how productive the employee is. The employee sets their own working hours and negotiates with their supervisor on what they should be producing and how it will be measured. It is a revolutionary concept and has worked in private industry.

A great example of this is how IBM has reinvented itself to use a ROWE-like environment. As Robert Paterson explains, IBM employees can live where they want and work in virtual teams based on their own schedules. What holds the workforce together is the use of social networking tools and the occasional face-to-face meeting. As Paterson writes, “If IBM can do this with 200,000 people so can you.”

One aspect that he mentions is the use of chat tools in place of meetings. This is not revolutionary as places I have worked at have using instant messaging systems to hold impromptu meetings. You can quickly get to the point, bring in people as needed, and there is a record of the meeting when you are finished.  And this was easily done with 2001 technology. I do not understand why more organizations don’t hold meetings this way instead of dragging everyone into the conference room for the weekly staff meeting.

Another great example from IBM is how well the virtual team works even though employees are in different countries and different time zones.  Allowing people to work at their natural productive hours means you will have better work and happier people.  An interesting point in the IBM experience is that face-to-face meetings are used to help workers build trust and tend to be about team-building rather than doing work.  I wonder how much more effective government workers would be if agencies devoted substantial time to team-building?

ROWE solves a lot of problems from the time wasted to commuting to balancing work-life issues. I’m hoping the OPM experiment is a success.  ROWE is clearly working in the private sector.

As we work on how to use social networking technologies in Gov 2.0, I thought this article from IEEE Transactions on Engineering Management might be of some interest to practitioners. “The Strategic Implications of Web Technologies: A Process Model of How Web Technologies Enhance Organizational Performance” answers two questions:

1) “How do Web technologies support the strategies of an organization?”
2) “How do Web technologies enhance organizational performance?”

The authors of the study argue that existing efforts to use Web technologies are not being effectively utilized because the organizations do not know how to align the technologies with the strategic goals of the organization due to a limited understanding of how to achieve such an alignment. Using a case study of a Singapore IT publication (Hardwarezone.com), the authors list the seven capabilities of Web technologies:

1) “Enable an organization to transcend geographical and temporal boundaries.”
2) “Facilitate improvements to processes in an organization’s value chain.”
3) “Provide an effective means of collecting customer information and feedback.”
4) “Enhance the timeliness of organizational information.”
5) “Reinforce offline business models and facilitate the creation of new business models.”
6) “Reduce the capital outlay involved in establishing and expanding a business.”
7) “Enable the development of virtual communities.”

None of the above should be surprising to Gov 2.0 practitioners. Having listed the seven capabilities, the authors then describe their process model which consists of the three core logics of strategic management and the two core logics of organizational sociology:

1) Strategic Management
a. Logic of Positioning – how a company strategically positions itself in the marketplace
b. Logic of Leverage – effectively using strategic resources and capabilities
c. Logic of Opportunity – innovating effectively in response to a changing external environment
2) Organizational Sociology
a. Logic of Optimality – creation of the optimal organizational form for the current environment
b. Logic of Social Congruence – organization harmonizes relationships with key stakeholders

So, what does this mean for Gov 2.0 practitioners? Even though the process model applies to business organizations, the same logics can be transformed into public administration equivalents. For example, when selling a new social networking technology to agency management, you can demonstrate how the technology’s capabilities can fulfill one of the logics.

Let’s say you want to start up a Twitter feed to publicize agency activities. The Twitter feed meets capabilities 1, 3, 4, and 7. These capabilities meet the logics of Positioning, Opportunity, and Social Congruence. By demonstrating how the new technology aligns with some of the strategic goals of the organization, Gov 2.0 practitioners can better sell these new technologies to upper agency management.

References:
Tan, B.C.C., Pan, S.L., & Hackney, R. (2010). The strategic implications of web technologies: A process model of how web technologies enhance organizational performance. IEEE Transactions on Engineering Management, 57: 2. 181-197.

(Cross-posted on GovLoop)

Back in 2005 I presented a conference paper on a framework for general organization failure.  Five years later and I find that the framework is still valid with parts of the framework being confirmed by neuroscience experiments.  I compiled a list of books and articles to update the research and will expand the paper into a book.  I hope to have it finished by the fall.  Stay tuned for updates.

I’m still pondering its uses in project management – from Net-Map ToolBox.

My other day job is teaching web development and political communication for the University of Louisville.  I’ve taught college classes for ten years now and to a wide range of ages.  That is why I am skeptical about the concept of the Digital Natives (students born between 1980 and 2000).  In my experience, age is not a good predictor of the technical expertise of students.  This is why I was glad to see a recent article in The Economist that validated my anecdotal experiences.

According to the “Net Generation, Unplugged,” there is growing skepticism among academics that the digital natives are any better at technology than the other generations.

“Michael Wesch, who pioneered the use of new media in his cultural anthropology classes at Kansas State University, is also sceptical [sic], saying that many of his incoming students have only a superficial familiarity with the digital tools that they use regularly, especially when it comes to the tools’ social and political potential. Only a small fraction of students may count as true digital natives, in other words. The rest are no better or worse at using technology than the rest of the population.”

This is important to the OpenGov community because preconceptions about how the generations approach technology can hinder efforts for openness and engagement.  These preconceptions can also affect how new government managers are treated as they enter the workforce.  As Jennifer Deal argues in her book, Retiring the Generation Gap: How Employees Young and Old Can Find Common Ground, the generations all want the same things (family, recognition, achievement, etc.) but how they perceive each other is what causes the gaps.  Changing perceptions is the first step in better engagement.